Organizational skills establish a sense of trust and professionalism, on-site and in an online workplace. Practicing effective organizational skills will help you professionally and personally. Decluttering, cleaning, and organizing can improve one’s quality of life – clear mind, lowers stress, reduces anxiety, maintains focus, and accomplishes goals.
One of the main benefits of being organized is the sense of control that allows for effective productivity. When employees are organized in a workplace, it improves work performance, making it easier to prioritize projects and complete them by their deadlines.
If you are working online or in site, here are ways to stay organized:
1. Declutter your space
You know that feeling where you feel lighter and more centered after spring cleaning? Having a clean space gives mental clarity, efficiency, and less stress. We feel better about ourselves and have more in control of our life when we have a better sense of where our belongings are. It is important to get rid of things that are no longer necessary. Whether it is your desk, your desktop, or both, be intentional about what items you bring into and keep in your workspace.
We often forget to clean our computer desktops, but purging unneeded items is necessary, both often and deeply. Every week, organize your online workspace by trashing old documents, filing emails, documents and projects into respective labelled folders and unsubscribe to any unwanted emails.
Take the time to utilize your calendar. It is okay to have multiple calendars– one for each; work, family, company team and a calendar for yourself. Synchronize these between all your devices so you are always organized and on time.
Familiarize yourself with the practice of planning out your entire day in advance and dedicating specific time blocks for certain tasks and responsibilities. Not only can these blocks be dedicated to checking emails, accomplishing tasks, but also include appointments with yourself. Taking breaks boosts your ability to be more organized and is effective in what it is you are trying to accomplish. The more you do this, the better you will get and know how long it takes for you to complete a task.
3. To do Lists
Whether it may be on a digital platform or traditionally through pen and paper, write multiple to do lists including daily tasks, bigger projects, and tasks within those projects. Start your day looking at your to do lists and at the end of the day for the following day, to help you focus and prepare on what you will be working on.
A key tip is to start every item on the list with an action verb. For example, instead of just noting “website,” include “create content to post on website.” Also add deadlines to projects, so you know what to prioritize, and consider using a digital platform, as it is more efficient to making changes and adjustments.
4. Do not multitask
Although we might think we are capable of multitasking, our brain can only do one at a time. By doing one task at a time, our brain is much more focused on the task at hand without being distracted or sidetracked.
Block a set period to do one task at a time. Inform people around you that you do not wish to be disturbed so that during this time, all distractions are eliminated by silencing alerts and notifications and disconnecting from the internet.